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Minutes of
January 2005 Monthly Meeting
Jamaica Beach Improvement Committee
Saturday, January 22, 2005
PRESENT:
Board Members: Jack Thompson, Rick Kershaw, Juan Carlos Morales, Mary Pafford and Shannon Hall
CKM: Janet Hampton
ORDER OF BUSINESS:
- The Pledge of Allegiance was given.
- The Minutes from the November 2004 and December 2004 Special Meeting were unanimously approved. Motion made by Mary Pafford second, Rick Kershaw.
- The Financial Report was read by Janet Hampton and unanimously approved. Motion made by Mary Pafford, second, Shannon Hall.
- Janet Hampton read the Deed Restriction Report.
NEW BUSINESS:
1. Rick Kershaw presented options for the situation with rolling the CD over to the Checking account. He reported the current balance at $78,065.78.
Option A: Century 2 Checking Account with Moody National Bank-Minimum $25,000 at 1.73% APR
Option B: Century 2 Savings Account With Moody National Bank-Minimum $50,000 at 2.23% APR limited to 2 transactions per month
Option C: Regular Money Market with interest rate below 1%
Janet Hampton suggested looking into Guaranty Bank rates. Many of her Boards have been switching to them.
The Board unanimously approved a motion to put $50,000 in a Century 2 Account at Moody National Bank based on no penalty, while checking on other rates. Motion made by Mary Pafford, second, Juan Carlos Morales.
UNFINISHED BUSINESS:
1. POSITIVE LETTERS-Mary Pafford presented the positive letter to send to homeowners from the Board when improvements are made to their properties. Mary stated she already had one to send. It was agreed that Board members would contact Mary with addresses to send letters to property owners and she would sign and send the letters.
2. SIGNATURES FOR JBIC CHECKS-The board decided to keep the signatures for JBIC checks as passed at the Special Board Meeting. Signers will be Jack Thompson, Mary Pafford and Susan Gonzales.
3. BUILDING PERMITS & PLANS-The board discussed how the permitting process works and that the permit should be reviewed. Shannon Hall brought up that the board does have a PO Box and that it is up for renewal. The board agreed to renew the box; so that it can be used for submitting permits and plans. The board agreed to look over the permit to see what needed to be changed or updated.
4. DEED RESTRICTIONS-Jack Thompson asked all board members to review the revision of the deed restrictions and deferred coming up with a motion until the next meeting. It was noted to not include section 24 in the revision due to the current legal situation on those properties. Jack also asked to see what the income difference would be if putting the dues at flat $35 rate. Shannon Hall stated she would find out how Sea Isle worded their maintenance fee changes in their deed restrictions. Shannon Hall also read an email from Attorney Mike Wilson who stated the legal provisions and procedures that are necessary to comply with the statute are not included in the revisions. Mary Pafford stated she would get with Deed Restriction Chariman Betty Streckfuss to find out the provisions and get the original deed restriction book for review. It was noted that there would need to be several public hearings on the revisions. A brief explanation is on the web where the revisions are posted. Shannon Hall asked that any changes or additions to the explanation be emailed to her.
5. NEWSLETTER-Shannon Hall brought up that Boots Galli had sold ads for a winter newsletter and asked the Board how to proceed. Shannon presented a mock newsletter and emailed story ideas to all board members. Shannon Hall stated she would get printing prices. Janet Hampton stated that CKM could do the mail out of the newsletter. Rick Kershaw stated he would contact those who bought ads and let them know the changes being made in the newsletter. The board agreed to keep the newsletter simple. One ad size would be available at a rate of $25. The newsletter would be 4 pages and mailed to everyone in April. After that it would be available on the website unless requested by property owner to be mailed to their addresses.
6. $12,000 PATHWAY DONATION-City Council Member Steve Spicer stated the check had been deposited. It was still unknown after discussion exactly what the $12,000 was for. Janet stated she would check into it.
7. LEGAL INVOICES- Rick Kershaw asked if the invoices were available for Mike Wilson’s attorney fees. Janet stated she had an invoice, and some invoices were still being sent to Boots Galli. Jack Thompson stated he would email the board about the invoice and asked Janet to send the invoice and a check so the matter could be resolved.
NEW BUSINESS:
1. BOAT SLIPS- A request had been made to the board from a property owner who wished to purchase a boat slip. It was noted that the boat slips were not for sale and that they are tied to deeds on specific lots.
2. WEBSITE-Shannon Hall noted that the contact information for the Board Members and the Deed Restriction Revisions were up on the website. Shannon stated she would e-mail some snow pictures to be put on the site.
3. BOARD INSURANCE LETTER-Mary Pafford questioned the letter from the insurance company. Janet Hampton stated the company was requesting exhibits for the claim made from the lawsuit this summer. Jack Thompson requested Janet to bring a copy of the insurance policy to the next board meeting.
4. COMPILED FINANCIAL STATEMENT-The board reviewed the Financial Statement from W. Glenn Ferguson, Certified Public Accountant. The Board unanimously accepted the report on a motion made by Mary Pafford, second, Rick Kershaw.
QUESTION & ANSWER:
1. Steve Spicer reported that edging the sidewalks was in the City’s budget. The edging will occur 2 times per year. He also noted they were looking into to scraping the streets where the grass has grown over.
2. Steve Spicer reported that the City would be getting a 2 million gallon elevated concrete water tower. He noted that it needed to be in before the development Pointe West can go forward. The City has been pricing painting Jamaica Beach on the Water Tower.
3. Mary Pafford asked about the weather station on FM 3005. Steve Spicer stated that it was a TXDOT weather station.
4. It was brought up if Steve could find out if the City had plans to paint or replace the chain link fences at the lift stations.
Being no further business, the meeting was adjourned at 10:55 on a motion by Mary Pafford, second, Rick Kershaw.
Shannon M. Hall, Secretary
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